THA Nurse Preceptor Incentive

Program Training, Documentation & Instructions:

Review the following document for all the steps and instructions for program requirements and details:

THA Preceptor Incentive Program Instructions

Step 1: Accept your place in the incentive cycle

• Accept your place in the Nurse Preceptor Incentive Cycle by completing the following survey:
  • A link will be sent in the application notification email.

Step 2: Create a Preceptor Program Checklist

• • Create a checklist by entering your name and any additional items you are ready to upload.
    • Click “SAVE” to copy the link or email yourself the link to your form.
      • This link will allow you to access the checklist multiple times.

• • • Once you have completed all the items for the program and checked off the list, sign the form and click Submit

Step 3: Preceptor Training

These courses only need to be completed once, they do NOT need to be duplicated each incentive cycle

1. The University of Tennessee Health Science Center Preceptor Course
   1. Go to course: Preceptor Training CE Now (uthsc.edu)
   2. Please create an account, complete the training, and submit the completion certification with your incentive documentation.
   3. UTHSC Preceptor Trainings PDF
   4. Retain your course completion certificate or transcript from CE to submit with documentation.
2. True Colors Emotional Intelligence in Preceptorship
   1. Preceptor must attend one (1) session and submit course completion certificate via documentation.
   2. Virtual Instructor Led Course – this course requires participation from the participant and completion of the True Colors Assessment prior to attending the course.
   3. Registration link will be sent to those in the application communication document via email.
   4. Gain knowledge and insight into communication and learning styles via the True Colors Assessment.

Preceptor Verification of Hours 

The Preceptor will:

Start and complete the Preceptor Hourly Log & Verification Form

Notes on completion:

• One form is completed for each student. 
• This form can be accessed multiple times by SAVING (NOT SUBMITTING) prior to completing the form.  
• All hours must be completed during the incentive period. 
• Provide the following information:
• Preceptor name
• School type, city & state
• Student name
• Student type
• Dates of preceptorship
• Number of hours
• The preceptor will identify the school representative for hour approval and enter an email for notification.
  • Obtain the school approver from your student, employer, or school contact.  
  • This person will verify your hours when submitted.
  • Once approved or sent back for edits, the preceptor will receive an email confirmation.

• The preceptor is tasked with monitoring and documenting their preceptorship hours, to submit a fully completed Preceptor Verification of Hours form through the application portal by specific deadlines for each reimbursement cycle. These deadlines will be prominently displayed on the THA Preceptor Incentive Website.
• All submissions must be received by the deadline stated on the THA Preceptor Incentive Program Website. Deadlines are firm. Submissions will not be processed after the specified due date listed on the preceptor webpage.
• When all hours have been documented for the student and the form is complete, submit it to the academic contact for approval.  
• When approved, you will receive notification of the form being completed and it will be automatically attached to your incentive documentation profile.